Job Description: Office Manager for Dock Building & Restoration Business
Position Title: Office Manager
Location: Murphy Maritime LLC., Coeur d'Alene, Idaho
Reports To: Business Owner/General Manager
Employment Type: Full-Time
Overview:
We are seeking a highly organized and proactive Office Manager to join our dock building and restoration company. The ideal candidate will be responsible for managing the day-to-day administrative operations, ensuring smooth communication between clients, suppliers, and the field team, and overseeing financial and project-related documentation. Experience in construction or marine-related industries is a plus but not required.
Key Responsibilities:
- Administrative Management:
- Serve as the primary point of contact for all incoming communication, including phone calls, emails, and in-person inquiries.
- Maintain organized filing systems (digital and physical) for project documents, permits, contracts, and client records.
- Coordinate office logistics, such as ordering supplies and managing equipment maintenance.
- Client Relations:
- Handle initial client inquiries and schedule site visits for estimates and consultations.
- Ensure timely and accurate communication with clients regarding project updates, timelines, and any issues.
- Assist in preparing quotes, contracts, and follow-up communications with clients.
- Project Coordination:
- Support project managers and field teams by preparing and distributing work orders, schedules, and updates.
- Track project progress and assist in ensuring that all deadlines are met.
- Liaise with local authorities to manage permitting processes and compliance documentation.
- Financial Administration:
- Manage invoicing, accounts payable, and receivable.
- Assist with payroll processing and employee time tracking.
- Human Resources Support:
- Maintain employee records, including time-off requests, certifications, and training documentation.
- Assist with onboarding new hires, including managing paperwork and orientation.
- Ensure compliance with company policies and procedures.
- Office Operations:
- Develop and implement office policies and procedures to improve efficiency.
- Oversee office cleanliness and organization.
- Manage relationships with vendors, including suppliers, service providers, and contractors.
Qualifications:
- Experience:
- Minimum of 2-3 years of experience in office management or administrative roles. Experience in construction, marine, or restoration industries is a plus.
- Proficiency in Quickbooks helpful.
- Skills:
- Excellent organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Ability to manage and prioritize a variety of tasks in a fast-paced environment.
- Basic knowledge of bookkeeping and payroll processes.
Compensation & Benefits:
- Competitive salary based on experience.
- Health insurance, paid time off, and other benefits (as applicable).
- Opportunities for professional development and growth within the company.